Trained Home Care Virtual Assistants — Scheduling, Intake, Recruiting, EVV, and Billing
ATLAS places trained Home Care Virtual Professionals inside your agency — scheduling, intake, recruiting, EVV, and billing — so you can stop drowning in admin and get back to caring for clients and leading your team.
30-minute Zoom · No pressure · Walk away with a plan, even if we're not a fit
HIPAA Compliant
BAA included
Compliance-First
EVV & Medicaid ready
Secure Access
Encrypted & role-limited
US Business Hours
Real-time communication
If you own a home care agency,
you already know:
You spend 4+ hours a day in the schedule when you should be leading the agency.
Every EVV exception is $80–$200 you'll never bill for — and you have dozens every month.
Your last 3 caregiver hires ghosted, quit in 45 days, or never logged a single visit.
Inbound inquiries sit for hours because nobody is watching the phone or the inbox.
You've tried VAs before. They lasted 2 months, missed compliance, and made more work.
The problem isn't you.
You're trying to run a 50-client agency with a 5-client back office.
One agency.
40+ hours back every week.
Two full-time in-office roles replaced. The owner reclaimed an entire work-week of admin, every week. Same operating system we run for every client.
Earthly Vessels
Dallas, Texas
- The starting line
- Two full-time in-office staff handling scheduling, hiring, phone calls, and compliance — and the owner still couldn't get away from the day-to-day.
- What we did
- ATLAS took over scheduling, caregiver hiring and onboarding, inbound calls, shift coverage, and compliance documentation. Both in-office roles were retired.
- The result
- 2 office hires → 0.
40+ hours a week back to the owner.
2 office roles eliminated
Atlas absorbed scheduling, hiring, and admin without missing a beat.
Phones, shifts, and hiring handled
Caregiver call-outs, replacements, and recruiting now run through ATLAS.
40+ hours/week recovered
The owner reclaimed an entire work-week of admin, every week.
Same playbook for every agency: embed trained home-care VAs, run the day-to-day, give the owner their time back.
A full back office —
without the full back office.
Trained Home Care Virtual Professionals. Embedded in your tools. Running scheduling, intake, recruiting, EVV, and billing — without you on Slack at midnight.
The roles you get
Hand-picked, HIPAA-trained, home care experienced. Not one generic VA you have to teach from scratch.
Scheduler
$58,000/yrBuilds the schedule, fills call-outs, manages caregiver coverage
Intake Coordinator
$52,000/yrAnswers every inbound inquiry and runs the intake process
Recruiter / HR Admin
$62,000/yrSources caregivers, screens, onboards, tracks credentials
EVV & Billing Specialist
$68,000/yrVisit confirmations, exception clean-up, claim submission
Executive Assistant
$55,000/yrInbox, calendar, vendor coordination, owner support
Included when you start this month
Stacked on top of the team above. No upsells.
Operations Blueprint
$2,500Your custom 30/60/90 plan after the discovery call
Credentialing Backlog Sprint
$4,000First 60 days — every open application cleared
EVV Exception Audit
$1,500Full report on every flagged visit in the last 90 days
Caregiver Retention Playbook
$1,200Onboarding scripts, check-in cadence, exit interviews
SOPs for every role we run
$3,500Documented workflows you keep — even if you ever leave us
Direct Slack line to your Atlas team
PricelessSame-business-day response, no ticket queues
In-house cost
$295,000/yr
+ benefits, taxes, management
Bonus value
$12,700
Included when you start this month
Your investment
A fraction
Month-to-month · No contract
If your Atlas team isn't the right fit in 30 days —
we replace them. At no cost.
Wrong personality. Wrong pace. Wrong software experience. It doesn't matter. If your VA isn't working out inside the first 30 days, you get a new one — and we eat the onboarding ramp.
Why we can promise this:
We don't staff blind. Every Atlas Pro is home-care trained, HIPAA-certified, and screened against the role you actually need. We over-train on the front end so we rarely have to replace on the back end — but if we do, that's on us, not you.
How it works
From first call to a fully embedded team in under two weeks. Here's what to expect.
Discovery Call
A 30-minute conversation where we map your current operations, identify the admin work eating your week, and figure out which roles you need most.
Match & Plan
We match you with the right Home Care Virtual Professionals from our trained bench and design a custom 30/60/90 plan — who handles what, which systems they plug into, what the first 30 days look like.
Onboard & Integrate
Your Atlas team gets access to your EVV, EMR, and inbox. Within 2 weeks, scheduling, intake, recruiting, EVV, and billing are running through us.
Ongoing Support
You stay in a private Slack channel with your team. Weekly check-ins, monthly reviews, and a dedicated lead who knows your agency — so it keeps running smoothly as you grow.
ATLAS works best for
Best For
- PAS, Home Health, and Hospice agencies
- Agencies with 10–100 active clients
- Owners who are the bottleneck on admin and ready to delegate
- Teams who want trained home-care VAs, not generic offshore freelancers
Not For
- Agencies looking for one-off project work
- Owners who prefer to handle scheduling, intake, and admin themselves
- Anyone expecting us to also be their marketing or sales team
Questions you're
probably asking
Get your time back.
Let your agency breathe.
30 minutes on Zoom. We map your admin bottlenecks, identify the roles that would unlock the most hours, and show you exactly what your first 30 days with Atlas would look like.
No pressure. No long-term contract. Walk away with a plan, even if we're not a fit.