How Much Does a Home Care Virtual Assistant Cost?
The honest breakdown — what agencies are paying, what they're getting, and whether the math works in your favor.
Read moreHome Care Billing Support
AtlasCare billing VAs manage claims, track denials, and chase down reimbursements — so your cash flow doesn't depend on your follow-up.
Talk to UsThe Billing Reality for Home Care Agencies
Home care billing is a full-time job hidden inside your business.
Medicaid billing. Private pay invoicing. EVV reconciliation. Denied claims. Prior auth tracking. Medicare billing. Billing errors that don't surface until 60 days later.
Most agency owners either handle this themselves, delegate it to someone who's already overwhelmed, or watch their AR pile up and assume it's just how the business works.
It doesn't have to be.
What Our Billing VAs Do
Claims & Invoicing
- Preparing and submitting claims to Medicaid, insurance, and private pay
- Generating and sending client invoices
- Verifying prior authorizations before service delivery
Denial Management
- Tracking denied and pending claims
- Preparing appeals and corrected claims
- Following up with payers on outstanding reimbursements
EVV & Visit Verification
- Reconciling EVV data against scheduled visits
- Flagging exceptions for clinical/compliance review
- Ensuring billing matches verified care delivery
Reporting & AR Management
- Maintaining your accounts receivable aging report
- Flagging overdue accounts for escalation
- Generating billing summaries for your review
Systems We Work In
Our billing VAs are trained on the platforms agencies actually use:
- HHAeXchange
- ClearCare / WellSky
- Sandata
- AxisCare
- Brightree
- And others — if you're in it, we'll learn it
What Cleaner Billing Looks Like
Agencies who offload billing support typically see:
- Faster reimbursement cycles (fewer denials, faster corrections)
- More complete AR follow-through
- Less owner/manager time spent on billing calls
- Clearer monthly financial picture
Who This Is For
- Agencies billing Medicaid and dealing with payer complexity
- Owners whose billing is weeks behind
- Agencies whose billing person just quit (or is about to)
- Growing agencies that need to scale billing capacity without hiring full-time
Ready to get started?
Tell us about your agency and we'll scope exactly what you need — no commitment required.
Talk to Us →Related Resources
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Read moreVirtual Assistant vs. In-House Admin for Home Care Agencies
If you're thinking about adding admin capacity, you have two real options. Here's how to actually decide.
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